Organisations have to share sensitive files either between departments or with an outside organisation on a routine basis. The risk lies then, that your confidential files could be transferred beyond the security of the enterprise content management system or secure cloud storage. What would you do then?

Whether your files are moved to a local device that becomes lost or stolen, or is simply sent to an unauthorised user inadvertently, data leakage can pose a huge threat to a company’s security. Being able to access, track, and even ‘shred’ digital records will play a huge role in improving cyber security at the enterprise level.

Data Leakage and Theft is a Real Online Security Threat

Cyber security is a very real concern for organisations worldwide. Despite an awareness and vigilance on the part of some industries on the danger of cyber threats and data leakage, the problems and risks for companies are on the rise. Take for example the insecurity of Australian industrial businesses and utility providers. In April of 2016 alone, 1552 vulnerabilities were found. This is an extremely high figure in comparison to a total of 149 found from the beginning of 2000 to the end of 2010. A report by the Association of Corporate Counsel Foundation found that one-third of the companies they had looked at had experienced a recent data breach.

Cyber security should not be overlooked – it is simply too big of an issue for enterprises today. Still, many organisations are not doing enough. Global advisory firm KPMG found that 8 out of 10 executives reported a cyber attack within the last two years – yet, out of over 400 CTOs, CIOs, and CISCOs surveyed, less than half claimed that their companies had invested in information security last year. Why are some organisations slow to take the necessary measures to protect sensitive company information?

Keeping Up with Security Technology

Thought leader in the field of enterprise security, Matt Comyns of Russell Reynolds Associations, explains that many organisations simply don’t believe that hackers would go after them. Another factor is the pace of innovation in many industries – some companies are not keeping up or are slow to adapt to what is available, assuming that integration of new technology will be cumbersome or expensive.

However, simple, powerful solutions do exist. It is possible for you to track, change permissions, and even remotely delete files that have been sent with an advanced online file security system like FinalCode. With this type of technology, digital records can be ‘shredded’ just as a company would shred paper records.

Organisations can have full control over file sharing and can safely transfer information, both internally and externally while preventing hackers or unauthorised recipients from accessing files. This intelligent technology even provides comprehensive auditing, pattern tracking, and notification throughout the lifecycle of a file – giving users even greater control over sensitive data and protection from cyber threats.

File sharing exposes companies to risks and is one of the greatest challenges for an enterprise’s security executives and IT managers. Companies are going digital, using USB sticks, file sharing services, webmail, and other means that can put sensitive information out of the control of the corporate management system. With a smart file security management system like FinalCode, IT managers can protect their enterprise’s data assets with easy-to-use, dynamic, smart technology. Online security will always be an important consideration for modern enterprises and technology offers ways to control and protect data easily, especially during file sharing when sensitive information is at its most vulnerable.